Sending batches of reports to VigiLyze

To send large batches of reports to VigiLyze at once, click Send copies to VigiLyze from the VigiFlow landing page. This option is available to all users who have permission send reports to VigiLyze. You can include up to 10,000 reports in a batch.

To create a new batch export, click New batch.

Set the filters for the export.

• Time span – last 7 or 30 days, or custom date range, referring to initial receive date of the reports.

• Status of report – for example, if Closed is selected, only reports marked as Closed will be included in the batch.

• Only coded reports – includes only reports with coded adverse events and medicines or vaccines.

Click Show reports to apply the filters. This displays only reports that contain the minimum mandatory information, reports that haven’t been send, or reports that have been updated since they were last sent.

You can click Edit search to change the search parameters.

The option “Close reports when sending” will change the status of all reports successfully sent to VigiLyze to Closed. Reports that fail to send will retain their original status.

The Previously Sent list shows details of past batch exports, including the number of copies sent and any that failed. To view more information about a specific batch, click anywhere in the row. If a report failed to send, its WWUID will be shown in the details. You can also hover over the report line to see the error message. Copy the WWUID and search for the report in the Report list to investigate and resolve the issue.