> For the complete documentation index, see [llms.txt](https://support.who-umc.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.who-umc.org/vigiflow/entering-and-structuring-data-in-reports/using-the-reporter-address-book.md).

# Using the reporter address book

If the same reporter sends multiple reports, use the “Reporter address book”.

### Add a reporter

To add a reporter:

1\. Click **`Select from address book`** and then the <i class="fa-plus">:plus:</i> sign.

2\. Enter the reporter’s information and click **`Save`**.

The address book is specific to your VigiFlow organisation. Other organisations cannot see it. If a suborganisation maintains an address book, other suborganisations cannot view it.

### Retrieve a reporter's contact information

To retrieve a reporter’s contact information:

1\. Click **`Select from address book`**.

2\. Search for the reporter’s name or institution in the search bar.

3\. Click on their name in the search results.

The system will automatically fill in their contact details in the report.


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